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It is really important to enable people to sign-in for meetings in a safe way. Even when meeting rooms reopen for physical meetings, people will be naturally cautious about passing around a clipboard and pen to write down their details. Not giving people the chance to sign-in means that the meeting chair will not know who is new, who hasn't shared in a while, and it will be harder to get phone numbers so that members can make outreach calls.

 

A really good way to sign-in safely is through using JotForms.

The website makes it really easy to create forms exactly as you want them.

You can also create a conditional workflow in a simple and straightforward way.

For example, on this sign-in form, only the minimal information is initially presented. Participants are asked for their name and phone number, if they have been to the meeting before, and if they are sober today. There is instructions that pop-out for each question as you move to them.

 

You can also nominate the most common answers and preselect these to make the process of moving through the form easier for participants.

 

If a person says they have been before, they are asked 2 further questions - did you share last week and are you available for outreach?

If the person says they are sober 30+ days they are asked 2 further questions:

• are you celebrating a milestone today? with a text space to write in their own milestone

• are you a sponsor? If they say yes, they are given 2 further questions to see if they are available to sponsor and to which step.

This helps to also address the shame that some people may feel who are not sober - they do not even see that there are additional questions.

 

A further beauty of JotForm is that information is able to be presented and displayed on a publicly accessible website. So after a person has completed and submitted the form, they are presented with a Thank you screen that provides them with the link to the online meeting, a summary of their sign-in, a chance to edit what they completed, plus a link to the sign-in sheet. The last item will assist members to get phone numbers and for the chair to see in one place who is new, and who hasn't shared, as well as those celebrating milestones.

 

This will also give people a chance to see who is available to sponsor and to which step.

See the form in action here:

https://www.jotform.com/recoveryresources/sign-in-sheet

 

Use this link to sign-up for your own JotForm account:

https://www.jotform.com/?referral=IgquHUMd4J

 

Add the sign-in form to your own account here:

https://www.jotform.com/form-templates/meeting-sign-in-form

 

To get the publicly accessible page, follow the guide available here:

https://www.jotform.com/help/209-How-to-Create-an-HTML-Table-Listing-Report

 

Make sure the "Require log-in to see submissions" is unchecked on your settings page (available under your profile picture, on the Settings page).

Make sure that you turn-off any email submissions. You will also need to go in and manually delete the submissions from the previous week.

 

JotForm free accounts have a limit of 100 submissions per month, although you can increase that through social interactions.

 

If you wish to use this approach in your own meetings, just present the idea at the next group conscience. Circulate this page before the meeting.